Data Collection Specialist
Data Collection Specialist
Code: 4B2 Division: Governance Division Department: Governance Analytics Reports To: Governance Analyst Related Roles: Governance Manager, Governance Analyst
Role Summary
The Data Collection Specialist is responsible for managing and organizing data related to Built By DAO’s governance activities. This role ensures the accurate and comprehensive collection of information, supporting the Governance Analyst and other teams in their efforts to evaluate and improve governance processes. By maintaining well-organized records, the Data Collection Specialist facilitates data-driven decision-making and transparency in governance operations.
Key Responsibilities
Task Group 1: Data Collection
Gather data related to governance activities, including voting participation, decision outcomes, and member engagement metrics.
Ensure the accuracy and completeness of collected data by validating sources and cross-checking records.
Use data collection tools and platforms to streamline and automate the process where possible.
Task Group 2: Data Management
Organize and maintain governance-related data in secure and accessible formats.
Develop and implement data management protocols to ensure consistency and compliance with organizational policies.
Regularly update data sets to reflect the latest governance activities and decisions.
Task Group 3: Support for Analysis
Provide collected data to the Governance Analyst in a timely and organized manner.
Collaborate with analysts to identify gaps or inconsistencies in the data and resolve them.
Assist in preparing data for reporting, visualization, and presentation to stakeholders.
Task Group 4: Reporting and Documentation
Create summaries and reports of collected data for use by governance teams and leadership.
Document data collection methodologies and protocols to ensure repeatability and reliability.
Maintain an archive of governance-related records for transparency and historical reference.
Skills and Qualifications
Required Skills
Strong attention to detail and organizational skills for managing large volumes of data.
Proficiency with data collection tools and techniques, including digital and manual methods.
Basic knowledge of data management and record-keeping best practices.
Preferred Skills
Familiarity with DAO governance platforms and participation tracking systems.
Experience with spreadsheet and database tools such as Excel, Google Sheets, or Airtable.
Qualifications
Bachelor’s degree in Data Management, Public Administration, or a related field (or equivalent experience).
Minimum of 2 years of experience in data collection, data management, or administrative roles.
Certification in data management or governance support (e.g., Certified Data Management Professional) is advantageous.
Performance Metrics
Accuracy and completeness of collected governance data.
Timeliness in providing data to the Governance Analyst and other teams.
Feedback from governance teams on the quality and usability of data.
Key Activities
Collect and validate governance data from voting platforms, member records, and other sources.
Organize data into accessible formats for analysis and reporting.
Support the preparation of governance reports and dashboards by providing accurate data.
Tools and Resources
Data collection and management tools (e.g., Google Forms, Airtable, Excel).
DAO governance platforms for accessing voting and participation data.
Documentation software for maintaining records and methodologies.
Advancement Path
Promotion to Governance Analyst or Data Visualization Specialist.
Opportunities to specialize in advanced data collection systems or governance technology.
Work Environment
Office-based or remote, with a focus on digital data tools and platforms.
Regular collaboration with governance teams and participation in analytics projects.
Flexible hours to accommodate deadlines for governance data collection and reporting.
Supplemental Roles
Data Collection Assistant – 4B2-S1
Summary: The Data Collection Assistant supports the Data Collection Specialist by helping gather and validate data, preparing records, and maintaining organizational standards.
Key Tasks:
Assist in collecting data from governance activities and member interactions.
Validate the accuracy of data and ensure completeness before submission.
Organize records and assist in maintaining data archives.
Skills and Qualifications:
Strong attention to detail and basic organizational skills.
Familiarity with data tools or a willingness to learn.
Experience in administrative or data entry roles is preferred.
Performance Metrics:
Accuracy and timeliness in assisting with data collection and validation.
Contribution to maintaining organized and accessible data records.
Feedback from the Data Collection Specialist and governance teams.
Advancement Path:
Promotion to Data Collection Specialist or Governance Analyst.
Opportunities to specialize in data management or analytics support.
Work Environment:
Office-based or remote, with opportunities to contribute to governance analytics projects.
Additional Information
The Data Collection Specialist ensures that Built By DAO has a robust foundation of accurate and well-organized governance data, supporting transparency and informed decision-making. The Data Collection Assistant provides critical support, enabling efficient and reliable data collection processes across the organization.
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