Community Voting Coordinator
Community Voting Coordinator
Code: 4A2 Division: Governance Division Department: Governance Operations Reports To: Governance Manager Related Roles: Governance Analyst, Legal & Compliance Officer
Role Summary
The Community Voting Coordinator oversees all aspects of Built By DAO’s voting processes, ensuring they are transparent, accessible, and aligned with organizational policies. This role maintains voting records, manages voting schedules, and communicates outcomes to members. The Community Voting Coordinator plays a key role in fostering trust and participation in decision-making, ensuring that the governance system operates smoothly.
Key Responsibilities
Task Group 1: Voting Process Management
Plan and execute voting processes, ensuring alignment with DAO policies and timelines.
Develop and distribute voting schedules, announcements, and reminders to members.
Ensure voting platforms and tools are functional, secure, and user-friendly.
Task Group 2: Transparency and Communication
Provide clear instructions and updates on voting processes, policies, and outcomes.
Maintain open communication channels to address member questions and concerns about voting.
Collaborate with the Engagement & Communications Manager to promote active participation in governance decisions.
Task Group 3: Records and Reporting
Maintain accurate and secure voting records for audit and reference purposes.
Generate reports on voting participation, outcomes, and trends for the Governance Manager and leadership.
Use data analytics to evaluate and improve member engagement in voting processes.
Task Group 4: Accessibility and Inclusivity
Ensure voting processes are accessible to all members, including those with limited technical proficiency.
Identify and address barriers to participation, implementing solutions to improve accessibility.
Organize workshops or informational sessions to educate members on how to participate in governance.
Skills and Qualifications
Required Skills
Strong organizational skills for managing voting schedules and records.
Excellent communication skills to engage with members and promote transparency.
Detail-oriented with the ability to ensure accuracy and integrity in voting processes.
Preferred Skills
Familiarity with blockchain voting platforms and DAO governance tools.
Experience in community engagement or participation-focused roles.
Qualifications
Bachelor’s degree in Public Administration, Political Science, or a related field (or equivalent experience).
Minimum of 2 years of experience in governance operations, voting management, or community engagement.
Certification in governance or digital voting systems is a plus.
Performance Metrics
Member participation rates in voting processes.
Timeliness and accuracy of voting schedules and outcome reporting.
Member feedback on the transparency and accessibility of voting processes.
Key Activities
Schedule and manage voting events, ensuring members are informed and prepared.
Monitor and troubleshoot voting platforms to ensure smooth operations.
Prepare and distribute post-vote reports summarizing outcomes and participation data.
Tools and Resources
DAO governance platforms and voting tools for managing decision-making processes.
Communication platforms for promoting voting and engaging members.
Analytics tools for tracking participation and improving voting strategies.
Advancement Path
Promotion to Governance Manager or Governance Analyst.
Opportunities to specialize in voting system design or community engagement strategy.
Work Environment
Office-based or remote, with a focus on digital tools and member interaction.
Frequent collaboration with governance and engagement teams to align efforts.
Flexible hours to accommodate voting schedules and member needs.
Supplemental Roles
Voting Assistant – 4A2-S1
Summary: The Voting Assistant supports the Community Voting Coordinator by managing voting logistics, tracking participation metrics, and assisting with member communication.
Key Tasks:
Assist with setting up and monitoring voting events on digital platforms.
Track participation metrics and prepare preliminary reports for review.
Respond to member inquiries about voting processes and provide technical support.
Skills and Qualifications:
Strong organizational and communication skills.
Familiarity with voting tools and platforms or a willingness to learn.
Experience in administrative or engagement support roles is preferred.
Performance Metrics:
Timeliness and accuracy in setting up and managing voting events.
Contribution to improving participation rates and member satisfaction.
Feedback from the Community Voting Coordinator and members.
Advancement Path:
Promotion to Community Voting Coordinator or Engagement Specialist.
Opportunities to specialize in governance operations or digital voting systems.
Work Environment:
Office-based or remote, with occasional participation in governance meetings and events.
Additional Information
The Community Voting Coordinator ensures that Built By DAO’s voting processes are transparent, accessible, and inclusive, fostering trust and engagement among members. The Voting Assistant provides valuable support, enabling the team to manage seamless voting operations and improve participation outcomes.
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