Community Events Coordinator
Community Events Coordinator
Code: 3A2 Division: Membership & Community Engagement Division Department: Membership Recruitment & Community Engagement Reports To: Director of Membership Recruitment Related Roles: Membership Outreach Specialist, Engagement & Communications Manager
Role Summary
The Community Events Coordinator organizes events, webinars, and other activities to foster a sense of community among Built By DAO members and prospective members. This role plans and executes both online and in-person events that promote engagement, enhance interaction, and strengthen connections within the network. The Community Events Coordinator ensures that all events align with Built By DAO’s mission and values, creating meaningful experiences for participants.
Key Responsibilities
Task Group 1: Event Planning and Coordination
Plan and coordinate a variety of events, including community meetups, workshops, webinars, and networking sessions.
Identify and secure venues or platforms for events, ensuring they meet logistical and technical requirements.
Develop detailed event schedules, timelines, and budgets.
Task Group 2: Member Engagement
Create events designed to engage current members and attract prospective members.
Collaborate with the Membership Outreach Specialist to promote events within target communities.
Gather and incorporate feedback from attendees to improve future events.
Task Group 3: Logistics and Execution
Oversee all aspects of event setup, execution, and breakdown, ensuring smooth operations.
Coordinate with vendors, speakers, and facilitators to deliver high-quality events.
Manage event registration, attendance tracking, and follow-up communication.
Task Group 4: Marketing and Communication
Work with the marketing team to create promotional materials and campaigns for events.
Manage event-related content on social media, websites, and newsletters.
Provide regular updates to leadership on event performance and impact.
Skills and Qualifications
Required Skills
Strong organizational skills to manage multiple events and activities simultaneously.
Excellent communication and interpersonal skills for engaging with members and stakeholders.
Creative problem-solving abilities to design unique and impactful events.
Preferred Skills
Experience with event planning tools and software (e.g., Eventbrite, Cvent).
Familiarity with digital platforms for virtual events, such as Zoom, Microsoft Teams, or Webex.
Qualifications
Bachelor’s degree in Event Management, Marketing, Communications, or a related field (or equivalent experience).
Minimum of 2 years of experience in event planning or community engagement.
Certification in event planning or project management (e.g., CMP, CSEP) is a plus.
Performance Metrics
Number and diversity of events organized per quarter.
Member attendance and engagement rates at events.
Positive feedback from attendees on event quality and experience.
Key Activities
Design event agendas and coordinate logistics to ensure seamless delivery.
Manage event budgets, tracking expenses to maintain financial accountability.
Develop post-event reports, summarizing outcomes and lessons learned.
Tools and Resources
Event management software for planning and registration tracking.
Communication platforms for promoting events and engaging with participants.
Budgeting tools for managing event costs and financial reporting.
Advancement Path
Promotion to Engagement & Communications Manager or Director of Membership Recruitment.
Opportunities to specialize in event marketing or digital engagement strategy.
Work Environment
Combination of office-based work for planning and fieldwork for in-person event execution.
Regular collaboration with membership teams, marketing, and external partners.
Flexibility to work evenings and weekends for events as required.
Supplemental Roles
Events Assistant – 3A2-S1
Summary: The Events Assistant supports the Community Events Coordinator by managing logistics, preparing materials, and assisting during events. This role is ideal for individuals seeking hands-on experience in event planning and coordination.
Key Tasks:
Help organize event materials, including schedules, attendee lists, and promotional items.
Assist with on-site setup, registration, and attendee support during events.
Collect and compile attendee feedback for post-event reporting.
Skills and Qualifications:
Strong organizational and multitasking abilities.
Familiarity with event planning tools or a willingness to learn.
Experience in administrative or event support roles is preferred.
Performance Metrics:
Timeliness and accuracy in event preparation and logistics.
Contribution to successful event execution and attendee satisfaction.
Feedback from the Community Events Coordinator and attendees.
Advancement Path:
Promotion to Community Events Coordinator or Membership Outreach Specialist.
Opportunities to specialize in event management or marketing.
Work Environment:
Combination of office work and on-site event participation.
Additional Information
The Community Events Coordinator enhances member engagement by organizing impactful events that promote connection and collaboration. The Events Assistant provides vital support, ensuring smooth operations and creating opportunities for growth in event planning and community engagement.
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